Paragraph VI: Duties and Responsibilities of Directors, Officers,
Activities Manager, and Gaming-Member-in-Charge
Section A: Power and Duties of Directors
1. Convey the general objectives of the membership to the Board of
Directors.
2. Assure that the other Board members adhere to the general objectives set
forth in the Articles of Incorporation and the Bylaws.
3. Provide continual existence of the Corporation officers for the perpetual
existence of the Corporation.
4. Manage the affairs of the Corporation as set forth in the Articles of
Incorporation and in the Bylaws.
5. Report the activities, recommendations, and decisions of the Board to the
Corporation members via the Secretary’s minutes.
6. Arrange for an independent financial review of the Corporation’s records,
which shall include the Secretarial records, Treasurer’s records, and the
membership list, prior to turning over said records to the newly elected
Board of Directors and newly elected Officers.
7. In general, perform the entire duties incident to the office of a Director.
Section B: Powers and Duties of President
1. Supervises and controls all of the business and affairs of the Corporation.
The President shall be the executive officer of the Corporation and subject
to the control of the Board of Directors.
2. Presides at all Board and membership meetings.
3. Enforces the Articles of Incorporation and Bylaws and decides all
questions of order.
4. Signs, with the Secretary, Treasurer, or any other proper officer of the
Corporation authorized by the Board of Directors, all official documents or
other instruments, which the Board of Directors has authorized to be
executed, except where the signing and execution thereof shall be
expressly delegated by the Board of Directors or the Bylaws to some other
entity.
5. Assigns all committees, or designates the manner in which they shall be
appointed. The appointment, purpose and authority of such committees
shall be ratified and approved by the Board of Directors, at its first meeting
following the appointment of the committee. An individual need not be a
member of the Board of Directors to serve on one or more committees.
6. Performs, in general, all duties incident to the office of President, and such
other duties as may be prescribed by the Board of Directors.
7. Serves as an ex-officio member of all Committees unless otherwise
designated.
8. Serves as a member of the Grant Committee.
Section C: Powers and Duties of Vice President
1. In the absence of the President or in case of the inability of the President
to act, performs the duties of the President, and, when so acting, shall
have all the powers of the President and shall be subject to all the
restrictions upon the President.
2. Assists the President with his or her duties.
3. Manages and coordinates Inventory Control of the Club’s physical assets.
4. Performs such other duties as from time to time may be assigned by the
President or the Board of Directors.
5. Serves as the Chairman of the Grant Committee.
6. Coordinates the disposal or transfer of club assets by sale or other means
in consultation with the Finance and Projects Committees.
Section D: Powers and Duties of Secretary
1. Records the minutes of the meetings of the Corporation and of the Board
of Directors and submits these minutes for monthly publication not later
than the date requested by the editor of the newsletter.
2. Maintains a written, physical record of all Corporation minutes.
3. Sees that all notices are duly given in accordance with the provisions of
the Bylaws or as required by law.
4. Serves as the custodian of the Corporation records and of the seal of the
Corporation and ensures that the seal of the Corporation is affixed to
documents when required, the execution of which, on behalf of the
Corporation under its seal, is duly authorized.
5. Maintains a file of all official business correspondence and informs the
President of all such correspondence.
6. Produces yearly board information packages and updates information
packages throughout the year as necessary. These “information
packages” may be in electronic form.
7. Maintains all election records to include any special elections records.
8. Performs all duties incident to the office of Secretary and such other duties
as from time to time may be assigned by the President or by the Board of
Directors.
Section E: Power and Duties of Treasurer
1. Under the control of the Board of Directors, has general supervision of the
financial affairs of the Corporation and is responsible for the keeping of the
books of account.
2. Gives receipts for moneys due and payable to the Corporation from any
source whatsoever, and deposits all such moneys, in the name of the
Corporation, in such banks or other depositories as shall be selected by
the Board of Directors.
3. Pays bills only with proper authorization from the general membership or
the Board of Directors.
4. Ensure all necessary tax forms are filed as required and in a timely
manner.
5. Purchases insurance to cover such activities or property of the
Corporation when such property is deemed to be worthy of protection.
6. Makes available a monthly statement of disbursements and receipts to the
membership of the Finance Committee, to the General Membership, and
the Board of Directors.
7. Prepares the annual budget for the club; presents the budget to the Board
of Directors; and, after approval from the Board, presents the budget to
the members.
8. In the absence of the Secretary, acts in his or her stead. In the absence
of both the President and Vice President, presides at the General
meetings, or the Board of Directors meetings.
9. Performs all of the duties incident to the office of Treasurer and such other
duties as from time to time may be assigned by the President or by the
Board of Directors.
10. Serves as a member of the Grant Committee.
Section F: Powers and Duties of Activities Manager
1. Promotes all activities as approved by the Board of Directors.
2. Maintains knowledge of all public-service events ordinarily performed
yearly by club members; e.g. Gold Nugget Triathlon, Dog Jog, Big Wild
Life Marathon, Walk for Hope, and MS-150.
3. Coordinates program presenters for each General Meeting of the
Corporation. When Corporation support for a special event has been
approved by the Board of Directors, ensures that an event manager has
been selected for the event.
4. At the direction of the Board of Directors, coordinates the annual Ham
Fest event in Anchorage.
5. Provides the newsletter editor with information about the monthly speaker
for the General Meeting.
6. Selects and purchases door prizes for meetings and events as directed by
the Board of Directors.
7. Performs the entire duties incident to the office of Activities Manager and
such other duties as from time to time may be assigned by the President
or by the Board of Directors.
Section G: Powers and Duties of Gaming Member in Charge
1. Provides to the Treasurer and the Board of Directors those reports that
come from the attorney who manages the gaming accounts for Boniface
Bingo.
2. Attends meetings of the Boniface Bingo Corporation when required.
3. Signs Boniface-Bingo-related checks as required, performing the duties as
Gaming Member in Charge.
4. Oversees the gaming account as set up with the Treasurer.
Section H: Powers and Duties of the Trustee
1. Holds all FCC licenses issued to the Corporation for the benefit of the
Corporation.
2. Has responsibility for all station licenses and their renewal.
3. Ensures that all station licenses are properly displayed during the
operation of the Corporation.
4. Retains station logs as prescribed by law.
5. In general, performs all duties incident to this position.
Section I: Powers and Duties of the VE Program Administrator
1. Is responsible for appointing VE team managers throughout the State of
Alaska.
2. Ensures that all team managers have required testing material.
3. Assures that exam sessions are announced and conducted as required by
applicable FCC rules.
4. Coordinates remote-testing sessions as needed.
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